Office Administrator

Dynisma is revolutionising the automotive and motorsport driving simulator market with its disruptive Motion Generator technology. Our cutting-edge approach delivers more data about vehicle dynamics and ride to drivers and passengers with less latency and greater accuracy than any other motion simulators available.

The Role

We are seeking a proactive and organised Office Administrator to join our team. Reporting directly to the Executive Assistant to Directors, you will play a pivotal role in ensuring the smooth and efficient operation of our office. Your responsibilities will encompass a range of administrative and facilities support tasks, contributing to a positive and productive work environment.

Key Responsibilities

• Coordinate and process all travel bookings for employees, including international flights, hotels, car hire, and taxi arrangements.
• Prepare meeting rooms and refreshments for customer demonstration visits to both sites.
• Greet customers and organise lunch bookings for meetings.
• Place timely orders for office supplies, including milk, coffee, drinks, fruit, and cleaning cupboard stock.
• Assist with future office/building expansion, office moves, desk setups, and other workspace management tasks.
• Ensure the IT assets management tracker is up to date.
• Sort incoming post, scan, and send to relevant individuals.
• Provide quality administrative support to the office, admin, facilities, and H&S functions.
• Support the wider team with other ad hoc duties as required.
• Support offboarding processes, including organising gifts, presentations, and ensuring equipment is returned.
• Administer NDAs for on-site visitors.
• Support in the organisation of the social events calendars.

Your Skills

• Proven experience in office administration or a similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle multiple tasks simultaneously and prioritise effectively.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion with confidential information.

Why join Dynisma?

Dynisma is growing rapidly and we are looking for outstanding people across all parts of the business to help build our future.

The culture is passionate, fast-paced, open, inclusive and transparent. We work with hands-on application, innovation and experimentation constantly in mind. People work in a relatively flat structure where they can quicky have influence at all levels of the business.

Benefits include a competitive basic salary, pension, life insurance, private medical insurance, 25 days holiday, cycle to work and electric vehicle schemes. We have an active social scene with numerous small clubs, and we offer mentors for general career or specific IMechE chartership support.

If this sounds exciting and you want to join a seriously high performing team, determined to always deliver excellence, then please apply to recruitment@dynisma.com.

Dynisma is proud to be an equal opportunity employer

We are committed to fostering an inclusive and diverse workplace where everyone feels valued and respected.

We welcome applicants from all backgrounds and do not discriminate based on race, colour, religion, gender, sexual orientation, age, disability, or any other legally protected status.

If you require any special assistance or accommodations during the recruitment or interview process, please let us know. We are happy to support you to ensure a fair and comfortable experience.